1. Purpose of the Privacy Policy and Statement

The purpose of this Privacy Policy and Statement is to outline how Stable Fly Action Group Inc (SFAG) collects, uses, stores, and protects personal information. This policy is designed to ensure compliance with relevant privacy laws and to demonstrate our commitment to safeguarding the privacy of our members and those who interact with our organisation, including those who report or otherwise engage with us concerning stable fly incidents and matters.

2. Why We Collect Personal Information

We collect personal information to:

* manage and maintain membership records

* communicate with members regarding events, updates, reports and newsletters

* process payments and donations

* comply with legal and regulatory obligations

* improve our services and engagement with the community

* allow spatial analysis of the data you provide

* further our efforts with respect to the management and/or control of stable flies

3. How We Store and Protect Personal Information

We seek to protect personal information from misuse, loss, or unauthorised access by taking reasonable steps in:

* storing data securely in password-protected digital systems and/or locked physical files

* restricting access to authorised committee members and staff

* regularly reviewing our data security measures

4. When We Share Personal Information

We will not sell or trade personal information unless expressly authorised to do so by the relevant person to whom the personal information relates. However, we may share it:

* with third-party service providers (e.g., payment processors, email services) solely for operational purposes

* when required by law (e.g., to comply with legal obligations)

* with other agencies in relation to the management and/or control of stable flies but only in a sanitised or meta-data form which does not disclose the relevant person to whom the personal information relates.

We use all reasonable endeavours to ensure that any third parties we engage comply with comparable privacy and confidentiality obligations as those in this policy.

5. Members’ Rights with respect to this Personal Information held by SFAG

Members have the right to:

* request access to their personal information

* correct or update any inaccuracies in their data

* opt-out of receiving communications at any time

* make a complaint about a breach of privacy

* request their personal information be removed from our records for the future

To exercise these rights, members can contact us at webdesigner@stableflyactiongroup.org.au

6. Data Retention and Deletion

We retain personal information only as long as is reasonably necessary for the purposes stated in this policy.

7. Website and Online Data Collection

If we collect data via our website, including through forms or cookies, we will request consent:

* for your information to be held for contact purposes; and

* to use your location information for statistical analysis

8. Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on our website www.stableflyactiongroup.org.au and will take effect upon posting.

9. Photographs and recordings

As applicable, where photographic or other recordings are taken of your property or of you as part of our efforts in the management and/or control of stable flies, you consent to our taking and keeping records of the same with such photographs or other recordings being included as personal information for the purposes of this policy.

10. Complaints

If you believe your privacy has been breached, please contact SFAG. The complaint will be investigated and responded to within a reasonable time.

11. Compliance with Privacy legislation

We will comply with our obligations under all applicable privacy legislation.

12. Contact Us

For any privacy-related inquiries or concerns, please contact:

Stable Fly Action Group Inc (SFAG)

Email: webdesigner@stableflyactiongroup.org.au

or

Email secretary@stableflyactiongroup.org.au

Address: PO Box 114, Lancelin, Western Australia 6044

13. Generally

This Privacy Policy is effective as of 1 May 2025 and applies to all members of SFAG, and to those who interact with us, including those who report or engage with us concerning stable fly incidents and matters.

By using the SFAG stable fly reporting facility all persons to whom this policy applies acknowledge having read and understood, or being deemed to have read and understood, this policy and their agreement to its terms.